Experience the Top-Tier Journal Entry Automation by Aico

Confidently manage journals with clarity, visibility and control.

Precision Accounting

Employ an error-free journal entry process. Monitor entries with dashboards and lists.

Intelligent automation

Eliminate manual work by automating journals directly from ERP data to reduce errors.

Safeguard compliance

Validate quality with AI, role-based controls and real-time tracking.

Applying Aico to Real Journal Workflows

Accurate. Audit ready. Built for control. See how Aico transforms journal entry processes across the finance function.

Explore use cases

See how financial close teams use Aico to manage journal entries with greater speed, accuracy and confidence.

Explore further

Watch journal entry automation features in action.

How Does Aico Help You Manage and Automate the Journal Entries?

Automate and track your financial close with purpose-built cloud software.

Validate the quality of supporting evidence using AI

Use AI to assess supporting evidence before posting. Block approvals when documentation is weak and improve audit readiness with checks on attachments and comments.

Customised build for each customer

Kick off journal postings in seconds — upload a spreadsheet, import a report or build from scratch using smart, configurable templates. Aico can be customised to fit your exact data and process requirements.

Intelligent, role-based approval workflows

Route journals through up to three levels of automated approval based on type, value, risk or any other category you choose. Track progress live and ensure compliance with built-in oversight.

Journal validation with ERP-connected automation

Validate accounts, cost centres and project codes in real time using ERP-connected automation, plus add custom checks easily in Aico.

Automated and adaptive posting rules

Automate recurring entries, accruals and reversals with configurable no-code rules. Aico’s smart automation adjusts easily to changing close requirements and timing.

Audit-ready history and search

Give the auditors access to a complete, searchable history of all journal entries. Filter by posting type or time period and drill into the full journal history when needed.

FAQs About Aico's Journal Entry Automation

Can Aico use AI to help validate the quality of supporting evidence?

Yes. Aico uses AI to support period-on-period checks by comparing journal entries across previous months or quarters. This helps reviewers and approvers quickly identify unusual amounts, detect missing entries, or spot unexpected changes—before journals are finalised and posted. It’s a powerful way to bring insight and assurance into the journal review process.

How does Aico help reduce manual effort in journal entry processing?

Aico eliminates the need to manually key in journal lines by enabling users to import data directly from Excel. The system validates entries instantly against live ERP data, flagging issues such as invalid accounts or missing cost centres line by line. This speeds up the process, reduces errors, and frees your finance team to focus on higher-value tasks like analysis and review.

Does Aico integrate with our month-end processes and other tools?

Yes. Aico Journal Entries is designed to work seamlessly with Aico’s Closing Task Manager and Account Reconciliation modules. Together, they form a connected financial close solution where journal entries are triggered automatically, updates are reflected in real time, and teams avoid duplication or delays—especially critical during period-end pressure.

Is journal entry status visible after posting?

Yes. Aico provides real time dashboards that give you complete visibility into the status of all journal entries. You can track where each journal sits in the process, view approval progress, and identify any entries that are delayed, rejected or awaiting action. Filters and role-based views make it easy to focus on the information that matters most to each user.

Can Aico adapt to our ERP setup and validation rules?

Absolutely. Aico connects to your ERP for live validation and also provides its own intelligent rules engine for custom validations that can be layered on top. If your ERP lacks certain checks or is too complex to configure, Aico allows you to build flexible rules—ensuring journal entries meet all your compliance and business requirements without any IT involvement.

How does Aico ensure journal accuracy?

Aico ensures accuracy by validating journal data against live ERP records during preparation. Fields like accounts, cost centres and project codes are checked in real time to prevent errors before approval. Customisable approval workflows and audit-ready controls help enforce compliance with internal policies and your official chart of accounts.

Can we catch and fix errors before posting to the ERP?

Yes. Unlike most systems, Aico validates journal entries against your ERP data in real time during the approval workflow. This means finance teams can detect and fix errors immediately during preparation, avoiding failed submissions, late adjustments and unnecessary frustration.

Can we still use Excel with Aico?

Absolutely. Aico complements your current workflows by allowing journal data to be imported directly from Excel. Your team can prepare entries in spreadsheets and upload them with a few clicks—while benefiting from Aico’s validation, automation, and audit trail capabilities. This bridges the gap between familiar tools and modern automation.

What ERP systems does Aico support?

Aico supports integration with major ERP platforms, including SAP, Oracle and Microsoft, among others. Journal entries are validated against live ERP data in real time, and posting can occur directly from Aico to your ERP. If your ERP has limited validation capabilities, Aico’s own rules engine can provide the additional checks and controls you need.

Automated Journal Entry Posting Solution

Chosen by global enterprises to improve control and accuracy in journal entries.